How to Organize Jobs from Different Websites in One List
Keep one list, bring every job into it, and make sure the same job found on two boards becomes one entry instead of two. Saving on each board leaves you with several lists that never meet. A spreadsheet gives you one list, but you type every job and catch every duplicate yourself. A tracker extension saves from most boards into one list. JobIntel does that too, and turns the same job from different boards into one listing with every source kept. Here is what each approach does, checked on 12 October 2026.
| One list across boards | Saves from LinkedIn | The same job from two boards becomes one entry | Says whether a posting looks real | Cost | |
|---|---|---|---|---|---|
| A spreadsheet | Yes, typed by hand | You copy it in | Only if you notice | No | Free |
| Each board's saved jobs | No, one list per board | LinkedIn's own list only | No | Some boards show how old a posting is | Free |
| A tracker extension (Huntr, Jobscan) | Yes | Yes | Not mentioned on their sites | Not mentioned. Jobscan shows a match score | Free versions |
| JobIntel | Yes | No. Paste the text, or forward the LinkedIn job alert | Yes, shown as "Found on 2 boards" | Yes, a Trust score on every scored job | 4 weeks free, then a subscription |
Why the lists stop agreeing
The same job sits on three boards under three titles. One board has it as "Senior Analyst", the company's careers page says "Analyst II", and an aggregator copied it with the city spelled differently. Save all three and your spreadsheet shows three jobs. Apply to one and the other two still look open. Recruiters reposting a client's role make it worse, which I went into in the same job posted four times by four recruiters.
Simple truth is, the list is not the hard part. The duplicates are. A lot of the advice on this question stops at "use a spreadsheet", which solves where the jobs live and leaves you to spot the repeats by eye, at eleven at night, across a hundred rows.
A system that works with any tool
- Pick one list and make it the only one. Boards are where you find jobs, not where you keep them.
- Decide the fastest way in for each place you search. An extension where it works. Forwarding for job alert emails. Pasting the text for everything else, because text works from anywhere.
- Check for the same job before you add it. Same company, same role, same city is usually the same job, whatever the title says. Keep every link to it, because one board may take a posting down while another keeps it up.
- Record a decision, not just a link. Saved, applied, or not for me. A list of links you never sorted is a second inbox.
- Clear out what has gone stale once a week. Sort by the date you added it and let go of what you have already decided against.
That system works in a spreadsheet. It is just slower there, because steps 3 and 4 are yours to do by hand.
What JobIntel does
JobIntel is the one list, and jobs come into it five ways:
- Save from a job board with the Chrome extension, on Indeed, Glassdoor, ZipRecruiter, Dice, Reed, StepStone, Totaljobs and InfoJobs. On those boards it also puts a score next to each listing in the search results, and tells you when a job is already in your list.
- Paste a link, paste the text, or drop in a screenshot. The text works from any source. A screenshot of a job alert brings in every job in it.
- Forward a job alert email. Google Jobs and LinkedIn job alerts are recognized.
- Search from JobIntel with the Find tab, across several job sources at once.
When the same job arrives from more than one board, it becomes one listing and every source is kept. The board badge on its card opens to "Found on 3 boards". Then each job is scored: Trust for how legitimate the posting looks, Match for how well your skills line up, and Ready for your overall fit. A job that cannot be scored says Not scored rather than guess. When you have decided, one click tracks it, and it moves from Interested through Applied to Offer.
Say it plainly: the extension does not work on LinkedIn, and LinkedIn blocks JobIntel from reading a pasted link. For a LinkedIn job, paste the text, or forward the LinkedIn job alert that carried it.
The Learn lesson on adding jobs shows each way in on screen, step by step.
What the trackers do better
Huntr's extension saves from LinkedIn, Indeed, Glassdoor, ZipRecruiter "and hundreds more", in its own help center's words. Jobscan's tracker saves from Indeed, LinkedIn and Glassdoor, shows a match score on every card, and is free. If most of your jobs come from LinkedIn and you want to save them in one click, either of them does that and JobIntel does not.
Both have free versions. JobIntel is free for 4 weeks, with a card required to start, and then it is a subscription. The pricing page shows it in your currency.
Simplify does a different job well. Its extension fills in applications for you, on what it says are more than 100,000 company career sites, and saves each one to its tracker. If your bottleneck is typing the same answers into application forms, that is the tool for it.
Who this is not for
If you are keeping track of a handful of applications, a spreadsheet is fine and costs nothing. If nearly every job you consider is on LinkedIn, a tracker extension that saves from LinkedIn will serve you better.
JobIntel earns its place when you search on several boards, the same jobs keep turning up in more than one place, and you want to know which ones deserve an application before you spend an evening on one.
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